It's now your turn to be ready to stand up and deliver. We refer to this as Oxor 3™.
We now turn to Pristine Presentations™. This involves getting the structure correct
and preparing the presentation for delivery. In all settings, a 'road map' is used. Generally our philosophy
prohibits 'reading it out' and a presentation is generally complimented by the use of some sort of visual aids.
Sometimes a written 'speech' is appropriate.
Oxor 3™ Step 1. Program Your Brain with this
How you deliver your presentation is way more important than what you have to say.
Oxor 3™ Step 2. Preliminary Analysis
What are the tactics and method of presentation?
3. Small round table?
4. Auditorium or similar?
5. Panel discussion?
6. Is it in a court or similar?
7. What's the audience going to be like?
8. Are you invited?
Oxor 3™ Step 3. Structure
This is the road map. It is based on the notion that if you do not know where you are going then any road will take you there. Therefore, in this stage, we work with you in the following sequence that is deliberately out of order when compared with the final delivery.
1. Define your subject.
2. Work out your conclusion.
3. Work out your three agendas.
4. Work out the key points that you want to get across in each agenda.
5. Work out a brief few words summary of each agenda.
6. Work out your opening and any housekeeping. You are in charge!
7. Have an attention grabber that is appropriate for the setting.
8. Link all the items together with the use of appropriate words.
9. What sort of visual aids are going to be used?
10. Remember, the best explanation of anything is that which depends on the fewest assumptions. Beware of complicating beyond need. Analysis is a simplification of a more complex problem. More is not always better. Often greater understanding is achieved from a simple understanding of variance rather than from a canonical (relationships between two multivariate sets of variables) correlation. [With attribution to Dr. Bryan D. Gross; former colleague at MPSI Systems and a world leader in location modeling.]
Oxor 3™ Step 4. The writing of your "script"
This is the hard copy sheet of A4 paper that you will have to guide you and make it appear impromptu and therefore more believable. But it actually totally planned; not each word though. Or may use a strategy that involves reading out a presentation. This is pretty much not allowed but there are exceptions. It will depend on the setting. Both are designed to impose on the target audience willingly and have appeal to the audience. The audience may be just one person. The sort of detail we use is stuff of legend e.g. - right down to the font of Times New Roman in 18 point if you are going to read it out. This serif font was commissioned by the British newspaper The Times in 1931, and is also frequently used in book design as it is easier to read.
The sequence is now corrected:
6. Opening and any housekeeping. You are in charge!
7. Use the attention grabber that is appropriate for the setting
1. Introduce your subject.
3. First agenda.
4. Present the the key points that you want to get across then same sequence for next agenda and the third agenda.
8. Link them all.
5. Go back and highlight what's been covered.
2. What I want to leave you with is.......
Oxor 3™ Step 5. Some Tips
1. Has your preparation time come in at least 10 times that of the time proposed to deliver? If not, make it so!
3. Wear clothing that is at or one level above that of your audience.
4. Be vigilant with your grooming.
5. Get there early.
6. Get the feel of the presentation area; mood of the room, where you'll stand - teacher / pupil, facilitator, partner or coach. Or where you are told to stand. Does the projector work? What about the microphone and lighting?
7. Never ever think of alcohol or drugs to 'calm your nerves'.
8. Empty your pockets. Have a friend (or one of the hosts) mind your valuables, including bags, umbrellas, coats etc.
9. Pin your elbows; imagine your feet are nailed to the floor when you are stationary; never lean or sit on furniture; no hands in pockets. Ladies, ultra high heels are for the races.....
10. Beware of repetition; a full stop means to do just that! Keep to the 'road map' or script; if there's a deviation, a question, interjection, fire alarm etc. gently get back on the road.
11. Answers to questions or to clarify what you have said should be made calmly, carefully and be truthfully stated. Avoid expressions such as 'Ah-ha', 'mate', slang or anything defamatory or inappropriate. Also,avoid bring up anything that has nothing to do with the question or the subject or use expressions that are insider jargon. e.g. A Section 32 when what you mean is a Vendor's Statement.
12. Know how to deal with interjectors, vigilantes, time wasters and similar. Brief someone prior that will outrank the audience and support you to 'get on with it'.
13. Anything to do with race, sex, politics, religion, sports teams followed or similar sensitive issues is verboten. It causes your message to be swamped in controversy and / or derision. It also wastes time. It definitely lessens your message.
14. You will be a bit nervous. We say 'relaxed, anticipated nervousness' is where you should be.